The old way
Portal enquiries answered a day later
The Otomatic way
Enquiries acknowledged and triaged in minutes
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Property
Answer every portal lead.
For estate agents, letting agents and property management firms. We connect the CRM, portals and property management system, then remove the manual work in enquiry response, viewing bookings, qualification, tenancy documents, maintenance routing and landlord communication.
Free 30 minutes. Written roadmap within 24 hours.
Sound familiar?
The enquiry you answer tomorrow is already gone.
Sub-sectors we serve
Key challenges you face
Portal leads go cold
Enquiries from Rightmove, Daft, Zoopla or your own site sit for hours before anyone calls back.
Viewings run on phone tag
Booking, qualifying and confirming a viewing eats the diary before anyone reaches the property.
Leads arrive unqualified
The team chases every enquiry before budget, timing and fit are clear.
Tenancy paperwork mounts
Lettings documents and compliance admin grow heavier every time the rules change.
Maintenance gets stuck
Requests sit between tenant, landlord, contractor and inbox while everyone chases an update.
Landlords ask first
Routine landlord updates wait until someone writes them, so the landlord chases.
The difference
Old way versus the Otomatic way.
The old way
Viewings arranged over endless messages
The Otomatic way
Viewings booked against real availability
The old way
Team chases every lead, qualified or not
The Otomatic way
Enquiries qualified before anyone picks up the phone
The old way
Tenancy documents assembled manually
The Otomatic way
Documents generated from your own data
The old way
Maintenance requests sit in an inbox
The Otomatic way
Maintenance routed to the right contractor with the context attached
The old way
Landlords chase you for an update
The Otomatic way
Landlord updates sent on schedule, in your agency's voice
What we build
Built around a busy agency.
01
Portal enquiry response and triage
02
Viewing booking and confirmation
03
Lead qualification
04
Tenancy documents and lettings admin
05
Maintenance routing
06
Renewals and rental management
07
Landlord and tenant communication
08
Valuation follow-up
How we deliver it
The services behind this work.
Voice Agents
An AI receptionist that answers enquiries, qualifies and books viewings against real availability, day or night.
See the serviceAI Systems
Your CRM, portals, calendar and property management system connected, with reporting on where enquiries actually go.
See the serviceAutomation
Tenancy documents, maintenance routing, renewals and landlord communication running without someone driving each step.
See the serviceFits your existing tools
We build around the systems already in the business.
We connect to your CRM, the portals you list on, and your property management system, and build on Make.com. The team keeps working the way it does now, with the manual steps between the tools removed.
- Make.com
- Gmail
- Google Sheets
- Notion
- Vercel
- Firebase
- Anthropic
- Claude
- OpenAI / ChatGPT
- Next.js
- React
- Tailwind
- Python
- Apify
- M365
- Brevo
- Tally
- Meta
- Google Ads
- Xero
- Vapi
- Retell
- Twilio
- ElevenLabs
- HeyGen
- Higgsfield
- HubSpot
- GoHighLevel
- Zoho
Proof
We publish client-confirmed results only, so there is no invented property number here. A named case in this sector will sit here as soon as one lands. In the meantime the Systems Audit shows you exactly what we would build, against your own workflow.
- Founder-led delivery
- Workflow mapped before tools
- Fixed scope, quoted on the deliverable
- 30 days of monitoring included
- Refund or free rework if it doesn't work
“Before we worked together, I had zero experience with tech... After our consultations, you built absolutely everything from scratch, exactly the way I wanted.”
Adrian Radej
Founder, ARCoach
“AI training was practical and specific to our workflows. Every person left using the tools with more confidence and fewer risks.”
Karina G.
Director, Extraordinary Mindset
“Saving time on roster management and eliminating 4 to 5 admin hours every week has made a real difference to how we operate. The systems just work.”
Axel N.
Operations Manager, Stuntworxelite
“We had zero online presence and no way of capturing leads. Now people find me, message me out of nowhere, and I can focus on the people who need me instead of the tech.”
Dorota M.
Owner, Butterfly Care & Support
Questions
Before you book the audit.
Start here
Stop losing enquiries to a slow reply.
Free 30 minutes. Written roadmap within 24 hours.