The old way
Reports built by hand for every client, every month
The Otomatic way
Client reports assembled automatically and on schedule
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Marketing agencies
Reports that build themselves.
For digital, PPC, SEO and social agencies. We connect the ad platforms, analytics, CRM and project tools, then remove the manual work in client reporting, onboarding, proposals, lead routing and internal admin.
Free 30 minutes. Written roadmap within 24 hours.
Sound familiar?
An agency that sells time, losing it to admin.
Sub-sectors we serve
Key challenges you face
Reporting eats the week
GA4, Meta, Google Ads and client notes get pulled into decks by hand, every client, every month.
Onboarding scrambles
Forms, logins, access and project setup take days to settle, differently each time.
Proposals restart
Every pitch gets rebuilt from old decks, loose notes and scattered pricing.
Leads wait
Inbound enquiries sit while the team is heads-down on delivery.
Delivery admin is invisible
The coordination between account management and delivery is real work that nobody bills or tracks.
AI talk stalls
The team discusses AI, and nothing governed ever reaches the actual workflow.
The difference
Old way versus the Otomatic way.
The old way
Onboarding drags over a week of forms
The Otomatic way
Onboarding captured and sequenced from day one
The old way
Proposals rewritten from scratch
The Otomatic way
Proposals generated from your own templates and data
The old way
Leads sit before anyone routes them
The Otomatic way
Enquiries captured, qualified and routed in minutes
The old way
Coordination admin absorbed by the team
The Otomatic way
Handovers routed with the context attached
The old way
AI used ad hoc by whoever tries it
The Otomatic way
A shared standard your team is trained on
What we build
Built around a retainer model.
01
Client reporting from ad platforms and analytics
02
Lead capture, qualification and routing
03
Client onboarding
04
Proposal generation
05
Internal tools and dashboards
06
Delivery handovers
How we deliver it
The services behind this work.
AI Systems
Client reporting assembled from GA4, Meta and Google Ads, plus internal tools and dashboards the team actually uses.
See the serviceAutomation
Onboarding, proposal generation, lead routing and the admin between delivery and account management.
See the serviceCreative Operations
Ad production, UGC-style video and repurposing workflows in each client's approved brand voice.
See the serviceFits your existing tools
We build around the systems already in the business.
We connect to your CRM, ad platforms, analytics and project tools, and build on Make.com with Claude or GPT where drafting is needed. Reporting reads from the source systems, so the numbers in the deck match the numbers in the platform.
- Make.com
- Gmail
- Google Sheets
- Notion
- Vercel
- Firebase
- Anthropic
- Claude
- OpenAI / ChatGPT
- Next.js
- React
- Tailwind
- Python
- Apify
- M365
- Brevo
- Tally
- Meta
- Google Ads
- Xero
- Vapi
- Retell
- Twilio
- ElevenLabs
- HeyGen
- Higgsfield
- HubSpot
- GoHighLevel
- Zoho
Proof
We publish client-confirmed results only, so there is no invented agency number here. A named case in this sector will sit here as soon as one lands. In the meantime the Systems Audit shows you exactly what we would build, against your own workflow.
- Founder-led delivery
- Workflow mapped before tools
- Fixed scope, quoted on the deliverable
- 30 days of monitoring included
- Refund or free rework if it doesn't work
“Before we worked together, I had zero experience with tech... After our consultations, you built absolutely everything from scratch, exactly the way I wanted.”
Adrian Radej
Founder, ARCoach
“AI training was practical and specific to our workflows. Every person left using the tools with more confidence and fewer risks.”
Karina G.
Director, Extraordinary Mindset
“Saving time on roster management and eliminating 4 to 5 admin hours every week has made a real difference to how we operate. The systems just work.”
Axel N.
Operations Manager, Stuntworxelite
“We had zero online presence and no way of capturing leads. Now people find me, message me out of nowhere, and I can focus on the people who need me instead of the tech.”
Dorota M.
Owner, Butterfly Care & Support
Questions
Before you book the audit.
Start here
Get your team back on billable work.
Free 30 minutes. Written roadmap within 24 hours.